Tuesday, December 15, 2009

Kryptiva's Teambox

A few days ago, we needed to do some major editing to a very large document. The problem we faced was that while we had all the information in one place, each person was responsible for different pieces. This could have been the usual ungainly and drawn out project where each individual takes time to work on the document, save and wait for the next person to add their input before seeing it again. Or even worse, we could have all sat around one computer providing input. Thankfully this style of work has gone the way of the Dodo.

We leveraged Kryptiva's Teambox to cut the project time by more than 50%. Teambox is intuitive and is very end-user friendly. After a few clicks, we had the document up for everyone to view. Two more clicks and the team was in with the screen control mode on. We were all able to edit the document togther in real time from each of our computers. Even better, not all of us needed Teambox installed to participate.


Teambox works with out the need for administration or an IT department. Installing and using Teambox did not disrupt any organization functions. It will work with any e-mail client whether it is Outlook or a web based service such as Hotmail, Gmail, or Yahoo. Also, the program features Online banking grade SSL security.

The features of this program:

Attachment Management- Users can transparently attach files of any size to e-mails which expedites the sharing and editing of large documents.

File Sharing- Documents can be shared in an easy and secure manner providing instant collaboration. Also, this eliminates re-sending files to the original sender.

Screen Sharing
- Users can invite others to view individual applications or their entire desktop. This solution entirely eliminates the setup procedure and costs associated with similar services. Also, collaborative work can be done on any document simultaneously

Contextualized Instant Messaging- Users can initiate secure and auditable IM sessions directly from a Teambox. There is no requirement for the other parties to have Teambox installed to use this feature. This greatly reduces off-topic discussions as well as increases productivity by eliminating the need to send e-mail for quick questions and comments. At the end of a discussion a full report of the conversation is generated for your records.

Teambox centralizes efforts on a given task placing the people, documents, and relevant information all in once place.

You can find additional information from the developers of this unique program at http://www.kryptiva.com/

If you are interested in learning more, we are hosting a short webinar featuring this software on Thursday December 17th at 11AM, and again on January 6th at 2:30PM

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